Volunteering

Manages all pack money. Maintains account in the pack’s name with dual-signature requirements. Collects dues, issues receipts, credits each Scout individually. Checks all bills against the approved budget; gets Chair approval before paying. Deposits all money promptly. Builds the annual budget with the Chair and Cubmaster. Delivers a monthly financial report at committee meetings.

Coordinates all aspects of the unit’s fundraising — typically popcorn sales coordinated with Adventure West Council. Attends the council kickoff, registers the pack, and sets a goal tied to the budget. Books Show & Sell locations, manages inventory, tracks each Scout’s sales, and meets every council deadline. Collects and tallies money by the due date, reconciles with the Treasurer, distributes prizes.

Ensures every earned award is recorded, purchased, and presented within one pack meeting cycle. Contacts den leaders one week before pack meeting to collect advancement reports from https://advancements.scouting.org, purchases badges from the Scout Shop, organizes awards by den. Coordinates ceremony logistics with the Cubmaster. Maintains Scoutbook records so parents can track progress. References the BSA Guide to Advancement (Ch. 4) for requirements questions.

Responsible for “sharing Scouting with others, coordinating recruitment, and guiding new members through the joining process” (BSA NMC Training Booklet). Schedules at least two sign-up events per year, often at schools. Maintains a Welcome Packet (applications, health forms, calendar). Follows up with new families within one week, then again after the first month. Keeps the “pin” on beascout.org current.

Owns the Annual Health and Medical Record (AHMR) process. Solicits forms and tracks who has a current form and when it expires (spreadsheet is fine, but actual forms must stay on paper — BSA prohibits digital storage of the AHMR). Before events, pulls forms for expected participants and hands them to the event leader, who reviews for allergies, medications, or risks and collects a blank form from any walk-ins. Collects forms from Event leaders after any event. Destroys or returns expired forms.

Ensures that mandatory individual trainings are current (Safeguarding Youth, Hazardous Weather). Ensure Pack has multiple leaders with BALOO, First Aid, and CPR training. Ensures that adults are encouraged to pursue training awards and that leaders are recognized when appropriate